Routines and Procedures
Oak has a number of procedures that aid in the smooth running of the
school. Please do your best to follow these.
Safe Arrival system is used to protect the children in our attendance
area. All students are included in this program as a safety measure.
Whenever your child is going to be absent or late, please email
or call 250-479- 0999
available 24 hours. If
the school is not notified when your child is absent or late, you
will be called at home, work or cell phone to verify his/her
absence. Every effort will be made to contact parents. However, if
no immediate contact is made with a parent, messages will be left on
the numbers called. This is a time consuming and worrisome process,
so please contact Safe Arrival if your child will be late or absent.
IN and OUT Any time you are late, you must sign in at the
office. When you need to leave early for an appointment, you must
sign out and then sign back in again if you return the same day. A
note or parent/guardian personal visit must accompany every
sign-out. Students may not leave the school without parent/guardian
permission. We have a 'closed campus' policy.
or Injury Please report to the office immediately and you
will be admitted to the medical room. We have staff members
qualified in First Aid. We will call your parents to come and get you
if you are very sick and/or send you to the hospital. Please have
an emergency contact name & number that can be reached during
the day in case of emergency. Please report all accidents to the
Support If you need help with your school work, or have a
personal concern, there are lots of ways Services to
get support. Don't be afraid to ask Homeroom Teachers, the Youth &
Family Counsellor, Teacher Counsellors, Administrators, or any
school staff member to lend a hand. At Royal Oak we all work
together to support one another.
and Locks All students at Royal Oak Middle School will be
issued a locker on the first few days of school. Grade 6 students
must purchase a new lock through their homeroom teacher.
If Grade 7 and 8 students do not have a school lock from the year prior, they must purchase one from the office. These locks are the property of the student, but if needed, enable school administration to enter a locker.
the Day Our school opens at 8:55 a.m. each day. Students are
to remain outside prior to the school opening. The administration or
other staff will welcome students into the school each morning.
Students who are in the school prior to the school opening, must be
supervised by a teacher or have permission to be in the building. In
cases of extremely poor weather, the administration will encourage
students to enter the school early and wait in the multi-purpose
room. At the beginning of the day, prior to morning announcements,
all personal belongings such as back packs, extra clothing, hats, and
all Personal Electronic Devices (turned off) must be stored in your
locker. All class materials are to be gathered together for the two
blocks following each break, morning blocks 1 & 2, Recess, block
3, Lunch & block 4.
occur during homeroom period, at recess break and on ROMS TV at
lunch, plus they are posted on the school website. These
announcements are very important for students to gain information in
regard to any changes in the regular routine. They also provide
students with information about clubs and activities.
at Recess Recess takes place between blocks 2 and 3. The
purpose of our morning recess is to encourage students to engage in
meaningful activities. During this time students should eat a snack,
take a washroom break, get some fresh air, and gather materials
needed for the next block of instruction.
Procedures Our first expectation is that students bring a
healthy lunch each day. Students will eat their lunch in their class
with their teacher during Advisory/Eat/Reading time. Pizza is for
sale on most Fridays throughout the year, sold from the canteen.
During Lunch Activity time students are expected to be outside or in
designated activity areas indoors.
Schools Royal Oak Middle School recognizes its
responsibility in cooperation with the home and community, to
encourage healthy lifestyles. We acknowledge the important role that
nutrition plays in the development and performance of individuals.
Royal Oak will promote healthy eating through nutrition education,
our physical education program and our food and beverage sales.
Campus Royal Oak Middle School has a closed campus policy.
This means that once you arrive at school you remain on the school
grounds in appropriate areas for the remainder of the school day.
Students needing to sign out must do so through the main office. A
written note from your parent or guardian is required. All parent and
adult visitors are required to report to the office where they are
signed in and given a visitor's pass which is worn in a visible
manner. Our campus is, however, closed to your friends during the
Commons The Learning Commons is an important part of
the school. In order that all who use the Learning Commons may
receive maximum benefit, students are asked to:
respect the learning commons as a study area
sign out all materials except those marked 'reference'
return materials on time
treat resources with care
refrain from eating in the Learning Commons
pay for any lost materials
& Found Clearly write your name on all of your
personal items. If you misplace books, etc., check for them in the
rooms in which you have classes. Textbooks turned into the office
will be given to the subject teacher. Valuables turned into the
office are held in the Lost & Found. Unclaimed articles of
clothing will be donated periodically to a charity. During PE,
please store all your jewelry/valuables/cell phones in your locker, not in the
PE change room.
With the teacher's permission, students are permitted to use
the phone in their homeroom. Please do not ask to use the office
phone except in an emergency or if the student is going home sick.
In the event a student receives a call, they will be paged at break.
Cell phones can be used before and after school with teacher's permission, otherwise they are
stored in the locker.
Valuables We encourage students to keep valuables locked in their lockers, thereby minimizing the temptation of theft. Do not bring large sums of money to school and NEVER leave money or valuables in the PE change rooms. If possible we will help to recover missing things, but the school cannot assume responsibility.